Everything you need to know about edays
Explore everything that makes edays the world’s smartest absence management solution. From reporting, through to overtime tracking and calendar integrations, edays is the complete absence solution for your business.
Reporting & intelligence
Provides managers with a graphical overview of absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores, and more.
Generate instant reports on staff working patterns, entitlement records, and Bradford Factor scores across locations, teams, and departments.
Absence type reports
Run reports on specific absence types to better understand the cause and impact of absenteeism across your organisation.
Provides managers with a detailed breakdown of used, taken, and remaining holiday allowance across teams and departments.
Schedule any system report to run on a daily, weekly, monthly, quarterly, or yearly basis and subscribe to receive exported reports via email.
All absence reports can easily be exported into CSV format for use in Microsoft Excel or to feed into payroll and other HR systems.
FCA holiday compliance
Entitlement reports can be used to ensure employees take 10 days of consecutive leave according to FCA guidelines.
We can create custom reports that extract any data needed for your specific requirements.
Simple setup & integration
As a web-based system, there is nothing to download or install, meaning Edays can be set up remotely, typically within 7-10 working days.
We set up your system so it’s ready to go out of the box, uploaded with your staff data, and configured according to your current working practices.
Upon set-up, we provide personal online training to your system administrators via Microsoft Teams.
Access to edays is delivered on a per-user basis, providing the flexibility to scale the system to meet your exact requirements.
Individual user logins provide secure access from any internet-enabled device, ensuring absence data remains private and secure.
Single sign-on (SSO)
edays can be configured to work using your company network login, allowing staff to access edays when they sign in from their device.
edays can be integrated to work seamlessly with HRIS, time & attendance, ERP, and payroll systems such as PeopleSoft, SAP, Oracle, and more.
iCal feeds allow you to sync edays calendars with any web-based calendars such as Outlook, Google Mail, etc.
Instances of sickness absence can be logged by managers, HR teams, or other such personnel.
Absence records provide a historically accurate record of all unplanned absences against user profiles.
Bradford Factor tracking
Automated Bradford Factor scoring tracks staff absence and alerts managers when trigger points are exceeded.
Self-certified medical forms
Integrated medical forms allow employees to document sickness absence, providing a time-stamped record against user records.
Return to work forms
Online return to work forms allows managers to document sickness instances, improving the efficiency of the return to work process.
Set up email notifications to alert HR when specific unplanned absence types are recorded and approved by line managers.
Log sickness instances as ‘open-ended’ absence and set manager alerts if absence exceeds a specified duration.
Custom absence types
Online booking forms
Custom online forms to capture request details for holidays, maternity leave, medical appointments and more.
Allow employees and/or managers to record Overtime and track this against individual user records. Set up manager authorisation if required.
Custom absence types
Create your own absence types and define how it appears on shared calendars and who can use each type.
Absence clash alerts
Absence clash alerts can be used to prevent simultaneous bookings across teams if requests breach self-defined minimum staffing level rules.
Days or hours
edays provide the flexibility to book time off in hours or days, allowing you to manage staff holiday bookings across different working patterns.
Carryover & accruals
Automatic carryover facility, with the ability to limit maximum days allowed, track holiday leave and pro-rate entitlement balances across different calendar years and rota patterns.
Bradford Factor scoring
edays calculates and tracks Bradford Factor scores for all staff and populates sickness alerts on manager dashboards with the highest scores.
Time off in Lieu (TOIL)
Record TOIL earned and used against individual user records and edays displays the remaining balance on user dashboards. If not required, this feature can easily be disabled.
User dashboards are accessible 24/7 from any PC, mobile or tablet device via a personal password-protected login.
Bradford Factor tracker
Bradford Factor scores can be displayed graphically on each dashboard if required, providing staff with a clear understanding of the organization’s pre-set trigger point.
Dashboards display entitlement balances for each staff with the option to track flex leave bought and sold and any holiday accrued.
Dashboards provide staff with an accurate snapshot of absence activity over a 3-year period.
User dashboards allow you to store basic HR data such as phone numbers, home addresses, and emergency contact details for each employee.
Overtime & TOIL
Dashboards provide a snapshot of overtime and TOIL records, broken down by used, earned, and remaining entitlement.
edays alerts managers of sickness absence, upcoming holiday absence, and outstanding requests across their team.
Managers have full access to staff records for all employees who report to them.
Display and explore your people data in interactive charts and graphs, making it easier to access, interpret and present large volumes of information, without the need to wade through lots of raw data.
No two sets of people data are the same and so we provide the flexibility to customise your dashboards as you see fit. Implement custom filters to dig deeper into your data and find the information you need.
The roles of HR, Finance and Operations professionals are extensive, and we know that those delving into people data may not have time to jump into the full data set every time. Our widgets pull out key stats so you can access important information in a quick, digestible way
Take a deep dive into your reporting with our user-friendly comparison tools. With the ability to break down large sets of data, we make it easier to identify trends and patterns, and spot possible issues before they even occur.
Q&A type box
For those times you're looking for a specific piece of data and don't want to filter through the full set to find it, just use our free type Q&A box. Ask plain language to get quick, automated answers to your questions.
Cut the manual process and complex calculations with pre-built metrics. People Insights helps you to save time and simplify your data management and reporting, with automated calculations of absence rates, remaining entitlements and sickness leave.
Online forms allow employees to request time instantly, automatically alerting managers for authorization. Simply input request details and click submit.
Automated email alerts, notify managers every time requests are made, providing details of the request and a one-click authorization process direct from an email.
User dashboards provide employees with a summary of all authorized, rejected, or pending holiday requests.
Once holiday leave is approved, edays automatically recalculates the entitlement balance accordingly and updates individual records.
Online calendars provide users with a personal snapshot of all planned and unplanned absences over a 3-year period.
edays allows you to define work-groups with sight over each other’s absence calendars, providing visibility across teams and departments.
Defined viewing permission allow you to control the visibility of shared calendars, restricting who sees whom in the calendar and what absence types display to whom.
Outlook & Gmail integration
One-click integration allows you to sync edays calendars with local calendars such as Outlook, Gmail, etc.
Request annual leave
Easy booking of leave - no matter when and where you are. The mobile app experience makes it easy to create positive, simple and intuitive requests with just a tap.
Log overtime & TOIL
All overtime worked can be quickly recorded through our overtime tracking functionality. This is integrated directly into the reporting feature in our desktop system, and employees have clear visibility of TOIL accrued with the option to use it in just a couple of taps.
Access group calendars
The ability to view group calendars within the app makes it easy for employees to plan their leave requests in times where it should be more likely to get approved, based on who else in their team is already off.
Manage employee records
Gain full visibility of an employee's record with annual leave entitlement, overtime logged, sickness absences and Bradford Factor scores.
Submit sick absence
Get clear oversight of who is sick and when, and have complete customisability over their journey. As soon as an absence is reported, log and update sickness records on the go.
People managers and authorisers can easily review requests within the app, with access to group calendars making it simple to make an informed decision while ensuring adequate operational coverage.
Manually record time
Clock in and clock out time at the click of a button. View all time submission alongside annual leave, sickness leave, other types of leave and public holidays, for a crystal clear picture of who is working and when.
Cap hours & ensure regular breaks
Keep track of who is working when, and for how long, to ensure mandatory breaks are being taken with our time submission system. Our platform is customisable to fit the regulations around working hours in your region.
See time spent on projects
Total visibility when it comes to where and how time is spent within your organisation - on which projects and in which departments.
Record time accrued
Automatically record time accrued through our time submission portal - whether it's overtime, TOIL (time off in lieu) or holiday entitlement, it's all done for you, significantly reducing manual admin tasks.
Report on what you need
Generate, view and download time submission reports for individuals, teams and entire departments within your business.
Find and search for all of your employees in one centralised location.
Create individual profiles for all of your employees – perfect for fast and responsive searches.
Keep a full record of all your employees history for fast and secure reference.
Safely store employee documents in a centralised GDPR compliant system with full control over who has visibility.
Safely upload HR documents at a super-fast speed to your HR database.
Security and audit trail
Keep a close audit trail of all activity in your database for better compliance in your organisation.
Our easy-to-use online portal allows you to upload all your important HR documents in just a few clicks.
Categorise all your HR documents, policies, and other relevant documents into separate folders.
Allow employees to easily locate and read documents using the search function on their dashboard.
Order documents so the most important files and folders are at the top of your employees’ dashboard.
Track document downloads
See exactly what documents have been downloaded and by whom – making it easier to chase employees up.
Set user visibility
Set visibility rules allowing employees to only have access to documents that are relevant to them.