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    All Features

    Everything you need to know about edays

    Explore everything that makes edays the world’s smartest absence management solution. From reporting, through to overtime tracking and calendar integrations, edays is the complete absence solution for your business.

    Reporting & intelligence

    absence manager dashboards
    Reports dashboards

    Provides managers with a graphical overview of absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores, and more.

    User reports

    Generate instant reports on staff working patterns, entitlement records, and Bradford Factor scores across locations, teams, and departments.

    Absence type reports

    Run reports on specific absence types to better understand the cause and impact of absenteeism across your organisation.

    Entitlement reports

    Provides managers with a detailed breakdown of used, taken, and remaining holiday allowance across teams and departments.

    Scheduled reports

    Schedule any system report to run on a daily, weekly, monthly, quarterly, or yearly basis and subscribe to receive exported reports via email.

    Data export

    All absence reports can easily be exported into CSV format for use in Microsoft Excel or to feed into payroll and other HR systems.

    FCA holiday compliance

    Entitlement reports can be used to ensure employees take 10 days of consecutive leave according to FCA guidelines.

    Manager records

    We can create custom reports that extract any data needed for your specific requirements.

    Simple setup & integration

    absence management security
    Remote set-up

    As a web-based system, there is nothing to download or install, meaning Edays can be set up remotely, typically within 7-10 working days.

    Data upload

    We set up your system so it’s ready to go out of the box, uploaded with your staff data, and configured according to your current working practices.

    Administrator training

    Upon set-up, we provide personal online training to your system administrators via Microsoft Teams.

    User licenses

    Access to edays is delivered on a per-user basis, providing the flexibility to scale the system to meet your exact requirements.

    Personal login

    Individual user logins provide secure access from any internet-enabled device, ensuring absence data remains private and secure.

    Single sign-on (SSO)

    edays can be configured to work using your company network login, allowing staff to access edays when they sign in from their device.

    System integration

    edays can be integrated to work seamlessly with HRIS, time & attendance, ERP, and payroll systems such as PeopleSoft, SAP, Oracle, and more.

    Calendar integration

    iCal feeds allow you to sync edays calendars with any web-based calendars such as Outlook, Google Mail, etc.

    Sickness management

    absence mental health
    Sickness recording

    Instances of sickness absence can be logged by managers, HR teams, or other such personnel.

    Individual records

    Absence records provide a historically accurate record of all unplanned absences against user profiles.

    Bradford Factor tracking

    Automated Bradford Factor scoring tracks staff absence and alerts managers when trigger points are exceeded.

    Custom forms

    We can create any custom forms required so you can manage absence in accordance with your current absence processes.

    Self-certified medical forms

    Integrated medical forms allow employees to document sickness absence, providing a time-stamped record against user records.

    Return to work forms

    Online return to work forms allows managers to document sickness instances, improving the efficiency of the return to work process.

    Automated alerts

    Set up email notifications to alert HR when specific unplanned absence types are recorded and approved by line managers.

    Open-ended absences

    Log sickness instances as ‘open-ended’ absence and set manager alerts if absence exceeds a specified duration.

    Custom absence types

    absence reporting
    Online booking forms

    Custom online forms to capture request details for holidays, maternity leave, medical appointments and more.

    Overtime

    Allow employees and/or managers to record Overtime and track this against individual user records. Set up manager authorisation if required.

    Custom absence types

    Create your own absence types and define how it appears on shared calendars and who can use each type.

    Absence clash alerts

    Absence clash alerts can be used to prevent simultaneous bookings across teams if requests breach self-defined minimum staffing level rules.

    Days or hours

    edays provide the flexibility to book time off in hours or days, allowing you to manage staff holiday bookings across different working patterns.

    Carryover & accruals

    Automatic carryover facility, with the ability to limit maximum days allowed, track holiday leave and pro-rate entitlement balances across different calendar years and rota patterns.

    Bradford Factor scoring

    edays calculates and tracks Bradford Factor scores for all staff and populates sickness alerts on manager dashboards with the highest scores.

    Time off in Lieu (TOIL)

    Record TOIL earned and used against individual user records and edays displays the remaining balance on user dashboards. If not required, this feature can easily be disabled.

    User dashboards

    absence collaboration
    Self-service access

    User dashboards are accessible 24/7 from any PC, mobile or tablet device via a personal password-protected login.

    Bradford Factor tracker

    Bradford Factor scores can be displayed graphically on each dashboard if required, providing staff with a clear understanding of the organization’s pre-set trigger point.

    Entitlement record

    Dashboards display entitlement balances for each staff with the option to track flex leave bought and sold and any holiday accrued.

    Calendar displays

    Dashboards provide staff with an accurate snapshot of absence activity over a 3-year period.

    Personal data

    User dashboards allow you to store basic HR data such as phone numbers, home addresses, and emergency contact details for each employee.

    Overtime & TOIL

    Dashboards provide a snapshot of overtime and TOIL records, broken down by used, earned, and remaining entitlement.

    Manage alerts

    edays alerts managers of sickness absence, upcoming holiday absence, and outstanding requests across their team.

    Manager records

    Managers have full access to staff records for all employees who report to them.

    Holiday management

    leave and holiday calendars
    Online booking

    Online forms allow employees to request time instantly, automatically alerting managers for authorization. Simply input request details and click submit.

    Email authorization

    Automated email alerts, notify managers every time requests are made, providing details of the request and a one-click authorization process direct from an email.

    Request status

    User dashboards provide employees with a summary of all authorized, rejected, or pending holiday requests.

    Entitlement tracking

    Once holiday leave is approved, edays automatically recalculates the entitlement balance accordingly and updates individual records.

    Personal calendar

    Online calendars provide users with a personal snapshot of all planned and unplanned absences over a 3-year period.

    Shared calendars

    edays allows you to define work-groups with sight over each other’s absence calendars, providing visibility across teams and departments.

    Viewing restrictions

    Defined viewing permission allow you to control the visibility of shared calendars, restricting who sees whom in the calendar and what absence types display to whom.

    Outlook & Gmail integration

    One-click integration allows you to sync edays calendars with local calendars such as Outlook, Gmail, etc.

    Employee database

    absence admin
    Employee directory

    Find and search for all of your employees in one centralised location.

    Employee profile

    Create individual profiles for all of your employees – perfect for fast and responsive searches.

    Employment history

    Keep a full record of all your employees history for fast and secure reference.

    Employee documents

    Safely store employee documents in a centralised GDPR compliant system with full control over who has visibility.

    Document uploader

    Safely upload HR documents at a super-fast speed to your HR database.

    Security and audit trail

    Keep a close audit trail of all activity in your database for better compliance in your organisation.

    Document storage

    absence policy and documents
    Document uploader

    Our easy-to-use online portal allows you to upload all your important HR documents in just a few clicks.

    Document manager

    Categorise all your HR documents, policies, and other relevant documents into separate folders.

    Search documents

    Allow employees to easily locate and read documents using the search function on their dashboard.

    Prioritize order

    Order documents so the most important files and folders are at the top of your employees’ dashboard.

    Track document downloads

    See exactly what documents have been downloaded and by whom – making it easier to chase employees up.

    Set user visibility

    Set visibility rules allowing employees to only have access to documents that are relevant to them.