Everything you need to know about edays
Explore everything that makes edays the world’s smartest absence management solution. From reporting, through to overtime tracking and calendar integrations, edays is the complete absence solution for your business.
Reporting & intelligence
Provides managers with a graphical overview of absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores, and more.
Generate instant reports on staff working patterns, entitlement records, and Bradford Factor scores across locations, teams, and departments.
Absence type reports
Run reports on specific absence types to better understand the cause and impact of absenteeism across your organisation.
Provides managers with a detailed breakdown of used, taken, and remaining holiday allowance across teams and departments.
Schedule any system report to run on a daily, weekly, monthly, quarterly, or yearly basis and subscribe to receive exported reports via email.
All absence reports can easily be exported into CSV format for use in Microsoft Excel or to feed into payroll and other HR systems.
FCA holiday compliance
Entitlement reports can be used to ensure employees take 10 days of consecutive leave according to FCA guidelines.
We can create custom reports that extract any data needed for your specific requirements.
Simple setup & integration
As a web-based system, there is nothing to download or install, meaning Edays can be set up remotely, typically within 7-10 working days.
We set up your system so it’s ready to go out of the box, uploaded with your staff data, and configured according to your current working practices.
Upon set-up, we provide personal online training to your system administrators via Microsoft Teams.
Access to edays is delivered on a per-user basis, providing the flexibility to scale the system to meet your exact requirements.
Individual user logins provide secure access from any internet-enabled device, ensuring absence data remains private and secure.
Single sign-on (SSO)
edays can be configured to work using your company network login, allowing staff to access edays when they sign in from their device.
edays can be integrated to work seamlessly with HRIS, time & attendance, ERP, and payroll systems such as PeopleSoft, SAP, Oracle, and more.
iCal feeds allow you to sync edays calendars with any web-based calendars such as Outlook, Google Mail, etc.
Instances of sickness absence can be logged by managers, HR teams, or other such personnel.
Absence records provide a historically accurate record of all unplanned absences against user profiles.
Bradford Factor tracking
Automated Bradford Factor scoring tracks staff absence and alerts managers when trigger points are exceeded.
We can create any custom forms required so you can manage absence in accordance with your current absence processes.
Self-certified medical forms
Integrated medical forms allow employees to document sickness absence, providing a time-stamped record against user records.
Return to work forms
Online return to work forms allows managers to document sickness instances, improving the efficiency of the return to work process.
Set up email notifications to alert HR when specific unplanned absence types are recorded and approved by line managers.
Log sickness instances as ‘open-ended’ absence and set manager alerts if absence exceeds a specified duration.
Custom absence types
Online booking forms
Custom online forms to capture request details for holidays, maternity leave, medical appointments and more.
Allow employees and/or managers to record Overtime and track this against individual user records. Set up manager authorisation if required.
Custom absence types
Create your own absence types and define how it appears on shared calendars and who can use each type.
Absence clash alerts
Absence clash alerts can be used to prevent simultaneous bookings across teams if requests breach self-defined minimum staffing level rules.
Days or hours
edays provide the flexibility to book time off in hours or days, allowing you to manage staff holiday bookings across different working patterns.
Carryover & accruals
Automatic carryover facility, with the ability to limit maximum days allowed, track holiday leave and pro-rate entitlement balances across different calendar years and rota patterns.
Bradford Factor scoring
edays calculates and tracks Bradford Factor scores for all staff and populates sickness alerts on manager dashboards with the highest scores.
Time off in Lieu (TOIL)
Record TOIL earned and used against individual user records and edays displays the remaining balance on user dashboards. If not required, this feature can easily be disabled.
User dashboards are accessible 24/7 from any PC, mobile or tablet device via a personal password-protected login.
Bradford Factor tracker
Bradford Factor scores can be displayed graphically on each dashboard if required, providing staff with a clear understanding of the organization’s pre-set trigger point.
Dashboards display entitlement balances for each staff with the option to track flex leave bought and sold and any holiday accrued.
Dashboards provide staff with an accurate snapshot of absence activity over a 3-year period.
User dashboards allow you to store basic HR data such as phone numbers, home addresses, and emergency contact details for each employee.
Overtime & TOIL
Dashboards provide a snapshot of overtime and TOIL records, broken down by used, earned, and remaining entitlement.
edays alerts managers of sickness absence, upcoming holiday absence, and outstanding requests across their team.
Managers have full access to staff records for all employees who report to them.
Online forms allow employees to request time instantly, automatically alerting managers for authorization. Simply input request details and click submit.
Automated email alerts, notify managers every time requests are made, providing details of the request and a one-click authorization process direct from an email.
User dashboards provide employees with a summary of all authorized, rejected, or pending holiday requests.
Once holiday leave is approved, edays automatically recalculates the entitlement balance accordingly and updates individual records.
Online calendars provide users with a personal snapshot of all planned and unplanned absences over a 3-year period.
edays allows you to define work-groups with sight over each other’s absence calendars, providing visibility across teams and departments.
Defined viewing permission allow you to control the visibility of shared calendars, restricting who sees whom in the calendar and what absence types display to whom.
Outlook & Gmail integration
One-click integration allows you to sync edays calendars with local calendars such as Outlook, Gmail, etc.
Find and search for all of your employees in one centralised location.
Create individual profiles for all of your employees – perfect for fast and responsive searches.
Keep a full record of all your employees history for fast and secure reference.
Safely store employee documents in a centralised GDPR compliant system with full control over who has visibility.
Safely upload HR documents at a super-fast speed to your HR database.
Security and audit trail
Keep a close audit trail of all activity in your database for better compliance in your organisation.
Our easy-to-use online portal allows you to upload all your important HR documents in just a few clicks.
Categorise all your HR documents, policies, and other relevant documents into separate folders.
Allow employees to easily locate and read documents using the search function on their dashboard.
Order documents so the most important files and folders are at the top of your employees’ dashboard.
Track document downloads
See exactly what documents have been downloaded and by whom – making it easier to chase employees up.
Set user visibility
Set visibility rules allowing employees to only have access to documents that are relevant to them.