Everything you need to know about edays

Explore everything that makes edays the world’s smartest absence management solution. From reporting, through to overtime tracking and calendar integrations, edays is the complete absence solution for your business.

Reporting & intelligence

Reports dashboards

Provides managers with a graphical overview of absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores, and more.

User reports

Generate instant reports on staff working patterns, entitlement records, and Bradford Factor scores across locations, teams, and departments.

Absence type reports

Run reports on specific absence types to better understand the cause and impact of absenteeism across your organization.

Entitlement reports

Provides managers with a detailed breakdown of used, taken, and remaining holiday allowance across teams and departments.

Scheduled reports

Schedule any system report to run on a daily, weekly, monthly, quarterly, yearly basis and subscribe to receive exported reports via email.

Data export

All absence reports can easily be exported into CSV format for use in Microsoft Excel or to feed into payroll and other HR systems.

FCA holiday compliance

Entitlement reports can be used to ensure employees takes 10 days of consecutive leave according to FCA guidelines.

Manager records

We can create custom reports that extract any data needed for your specific requirements.

Simple setup & integration

Remote set-up

As a web-based system, there is nothing to download or install, meaning edays can be set up remotely, typically within 7-10 working days.

Data upload

We set up your system so it’s ready to go out of the box, uploaded with your staff data, and configured according to your current working practices.

Administrator training

Upon set-up, we provide personal online training to your system administrators via Microsoft Teams.

User licenses

Access to edays is delivered on a per-user basis, providing the flexibility to scale the system to meet your exact requirements.

Personal login

Individual user logins provide secure access from any internet-enabled device, ensuring absence data remains private and secure.

Single sign-on (SSO)

edays can be configured to work using your company network login, allowing staff to access edays when they sign in from their device.

System integration

edays can be integrated to work seamlessly with HRIS, time & attendance, ERP, and payroll systems such as PeopleSoft, SAP, Oracle, and more.

Calendar integration

iCal feeds allow you to sync edays calendars with any web-based calendars such as Outlook, Google Mail, etc.

Sickness management

Sickness recording

Instances of sickness absence can be logged by managers, HR teams, or other such personnel.

Individual records

Absence records provide a historically accurate record of all unplanned absences against user profiles.

Bradford Factor tracking

Automated Bradford Factor scoring tracks staff absence and alerts managers when trigger points are exceeded.

Custom forms

We can create any custom forms required so you can manage absence in accordance with your current absence processes.

Self-certified medical forms

Integrated medical forms allow employees to document sickness absence, providing a time-stamped record against user records.

Return to work forms

Online return to work forms allows managers to document sickness instances, improving the efficiency of the return to work process.

Automated alerts

Set up email notifications to alert HR when specific unplanned absence types are recorded and approved by line managers.

Open-ended absences

Log sickness instances as ‘open-ended’ absence and set manager alerts if absence exceeds a specified duration.

Custom absence types

Online booking forms

Custom online forms to capture request details for holidays, maternity leave, medical appointments and more.


Allow employees and/or managers to record Overtime and track this against individual user records. Set up manager authorization if required.

Custom absence types

Create your own absence types and define how it appears on shared calendars and who can use each type.

Absence clash alerts

Absence clash alerts can be used to prevent simultaneous bookings across teams if requests breach self-defined minimum staffing level rules.

Days or hours

Edays provides the flexibility to book time off in hours or days, allowing you to manage staff holiday bookings across different working patterns.

Carryover & accruals

Automatic carryover facility, with the ability to limit maximum days allowed, track holiday leave and pro-rate entitlement balances across different calendar years and rota patterns.

Bradford Factor scoring

edays calculates and tracks Bradford Factor scores for all staff and populates sickness alerts on manager dashboards with the highest scores.

Time off in Lieu (TOIL)

Record TOIL earned and used against individual user records and edays displays remaining balance on user dashboards. If not required, this feature can easily be disabled.

User dashboards

Self-service access

User dashboards are accessible 24/7 from any PC, mobile or tablet device via a personal password-protected login.

Bradford Factor tracker

Bradford Factor scores can be displayed graphically on each dashboard if required, providing staff with a clear understanding of the organization’s pre-set trigger point.

Entitlement record

Dashboards display entitlement balances for each staff with the option to track flex leave bought and sold and any holiday accrued.

Calendar displays

Dashboards provide staff with an accurate snapshot of absence activity over a 3-year period.

Personal data

User dashboards allow you to store basic HR data such as phone numbers, home addresses, and emergency contact details for each employee.

Overtime & TOIL

Dashboards provide a snapshot of overtime and TOIL records, broken down by used, earned, and remaining entitlement.

Manage alerts

edays alerts managers of sickness absence, upcoming holiday absence, and outstanding requests across their team.

Manager records

Managers have full access to staff records for all employees who report to them.

Holiday management

Online booking

Online forms allow employees to request time instantly, automatically alerting managers for authorization. Simply input request details and click submit.

Email authorization

Automated email alerts, notify managers every time requests are made, providing details of the request and a one-click authorization process direct from an email.

Request status

User dashboards provide employees with a summary of all authorized, rejected, or pending holiday requests.

Entitlement tracking

Once holiday leave is approved, edays automatically recalculates the entitlement balance accordingly and updates individual records.

Personal calendar

Online calendars provide users with a personal snapshot of all planned and unplanned absences over a 3-year period.

Shared calendars

edays allows you to define work-groups with sight over each other’s absence calendars, providing visibility across teams and departments.

Viewing restrictions

Defined viewing permission allow you to control the visibility of shared calendars, restricting who sees whom in the calendar and what absence types display to whom.

Outlook & Gmail integration

One-click integration allows you to sync edays calendars with local calendars such as Outlook, Gmail, etc.

Employee database

Employee directory

Find and search for all of your employees in one centralized location.

Employee profile

Create individual profiles for all of your employees – perfect for fast and responsive searches.

Employment history

Keep a full record of all your employees history for fast and secure reference.

Employee documents

Safely store employee documents in a centralized GDPR compliant system with full control over who has visibility.

Document uploader

Safely upload HR documents at a super-fast speed to your HR database.

Security and audit trail

Keep a close audit trail of all activity in your database for better compliance in your organization.

Document storage

Document uploader

Our easy-to-use online portal allows you to upload all your important HR documents in just a few clicks.

Document manager

Categorize all your HR documents, policies, and other relevant documents into separate folders.

Search documents

Allow employees to easily locate and read documents using the search function on their dashboard.

Prioritize order

Order documents so the most important files and folders are at the top of your employees’ dashboard.

Track document downloads

See exactly what documents have been downloaded and by whom – making it easier to chase employees up.

Set user visibility

Set visibility rules allowing employees to only have access to documents that are relevant to them.