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Absence reporting that provides intelligent people data

Leverage data and analytics for smarter absence and leave management.

absence and leave reporting

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Features our customers love

Easy absence reporting that gives you powerful insights

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Sickness tracking system

Absence Tracking

Easily record and track all instances of staff absence, along with the reason for that absence, to better support your employees.

Absence reporting

Reports Dashboard

Gain instant visibility of all absences in your teams. Customise your dashboard according to what you want to see, whether that's monthly summaries or yearly comparisons.

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Report Generation

Generate instant reports on staff working patterns, entitlement records, specific absence types and Bradford Factor scores across locations, teams, and departments.

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Custom Report Builder

Whether you’re reporting on an individual, a team, or offices in multiple locations, create whatever report you want to extract the data you need.

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Automated Reports

Schedule any system report to run on a daily, weekly, monthly, quarterly, or yearly basis and subscribe to receive exported reports via email.

People data

Data Export

All absence reports can easily be exported into CSV format for use in Microsoft Excel or to feed into payroll and other HR systems.

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Absence and leave reporting made simple

The ability to generate absence and leave reports fast is vital for Human Resources. HR should not have to spend countless hours compiling reports – they have more important tasks – like creating engaging cultures and exceptional employee experiences. Automated reporting means HR teams automatically receive weekly absence and leave reports that, combined with our enhanced reporting, offers powerful, accurate insights that can identify problems and reduce absenteeism.

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Graphical reporting dashboard

Your reports dashboard is entirely customisable. Managers can create their own reports dashboard that displays only the absence and leave data they want to see. Charts can be created from a wide variety of reports showing comparisons on unplanned absence, percentage of annual leave booked to date, the cost of absence, and much more. Each chart can be moved, hidden, or individually edited to display the exact information you want. From selecting the date range, team, location, or office, as well the different types of absence and leave.

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User-friendly custom report builder

User-friendly custom report builder. Whether you’re reporting on an individual, a team, or offices in multiple locations, you can create whatever report you want, whenever you want, to extract all the data you want. All leave and absence reports can be exported into CSV format for use in Microsoft Excel or can be fed into your existing payroll and HR systems.

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Automate and schedule reports

Let our reporting system do the work. There’s no need to create new reports every month, simply create and save, and they’re ready to run at any time. Reports can be saved into folders that allow only specific staff to view and run them and then scheduled to be sent to named users that shows them only the information they require. For example, managers can receive reports that only displays absence data on their direct reports, and no one else.

Read our guide: Absence Tracking 101

Good practices and robust policies should form the basis of your approach to absence management. Read our absence tracking guide to learn more.

The new system has made our department’s job much easier – as everything is done and recorded online we can access information at any time and download reports as needed.

Ian Reece, HR Manager – Filtermist

I think implementing edays is one of the best things we’ve done for our people. The in-depth absence data it provides has helped us get a handle on both unplanned and planned absence to proactively identify and address wellbeing issues.

Paul Holmes, Managing Director – Wirtgen Group

ABSENCE REPORTING QUESTIONS

FAQs

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What is absence reporting?


An absence report provides an overview of absences that have occurred in the workplace. It may be a report on an individual employee, a team, a site, a department or an entire organisation.

 

Absence reporting provides details of the number of absences that have happened during a set time period and the reasons for those absences i.e. sickness and/or the type of sickness. An absence report might also include an absence rate which can be compared with the average absence rate in a particular industry or against the national average.

Why is absence reporting important?


Absence reporting is important because it provides HR teams with an overall picture of how often absence is occurring in the workplace.

 

Absences can affect productivity and output, add extra strain on individuals or teams that are having to cover, and be an expensive cost to an organisation. Therefore knowing exactly how absence is impacting an organisation can help to empower HR and people managers to address any issues and provide additional employee support and ensure better resource planning.

What are absence procedures?


Absence procedures are practices that an organisation puts in place in the event of an unplanned absence occurring. For example, if any employee has to call in sick – who should they contact, how and by when?

 

That absence should then be recorded along with the reason for it. If the absence is due to stress or mental health for example, or it is a recurring issue for an individual employee, then the employer may want to check in with that individual to see if there are reasonable adjustments that can be made, or to signpost them to professional and appropriate help.

 

Absence procedures also include facilitating the return-to-work process. If an employee is on sick leave for one or two days, checking in with the employee to see how they’re doing is considered good practice. For longer-term absences, having regular check-ins with the employee and discussing possible reasonable adjustments that can be made to gradually help them back into work may be necessary.

 

Having an absence management policy in place is key as this will outline all of an organisation’s absence procedures. Learn more about how to create an absence management policy here.

How do I track employee absence?


The best way to track employee absence is by ensuring that all absences are logged and recorded in a centralised system. Where possible, the reason for the absence should also be logged.

 

With edays, you can set up absence triggers which will send you an alert when that trigger is met – for example, if an employee takes three absences during a set time period. Having this data will enable people managers to proactively reach out to an employee who has been absent more than once in a short space of time.

 

Without automated processes like these, absence tracking can be much more challenging if done manually – for example by using spreadsheets. This approach can lead to errors, inaccuracy and a lack of overall visibility of absences occurring in a team or whole organisation.

How do you monitor absenteeism in the workplace?


Absenteeism in the workplace refers to recurring absences over a period of time. The causes of absenteeism are varied and are sometimes difficult to identify. And without robust absence tracking methods in place, it becomes more challenging to spot too.

 

Having a clear absence management policy, coupled with efficient absence tracking will provide more visibility and a better understanding of absenteeism in the workplace, empowering people managers to take the next steps in addressing the issue. Find out more about the causes of absenteeism and how to reduce it here.

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Return to work