Overtime & TOIL tracker that drives productivity and fairness

Automate the capture of extra hours worked and TOIL allocation, giving your people transparency and your managers back their time.

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Overtime tracking software that removes the manual calculations

Employees submit overtime logs for managerial approval and keep track of their total hours.

Overtime can be given back as time off in lieu, automatically separated from holidays and other leave.

Time off in lieu entitlement can be used, and overtime can be logged, in either hourly or daily periods.

FEATURES

Record & manage overtime in just a few clicks

Gain a clear view of accrued overtime

edays overtime tracking enables HR and managers to automate the processes involved with ensuring that additional working hours are fairly logged, monitored and compensated.

Here’s what our customers love:

Log overtime submissions in just a few clicks
Overtime records are submitted for managerial approval
Additional working hours can be giveb back as time off in lieu, entered into a separate entitlement pot
Working hours can be assigned to different projects and activities
Full timesheets can be submitted on a daily, weekly or monthly basis for approval

Integrated reporting for complete accuracy

Overtime management within edays ensures accuracy and consistency. Reporting functionality enables HR and managers to integrate overtime data with payroll, ensuring that correct compensation can be made.

Here’s some of our customers’ favourite features:

Create, view and download reports based on overtime
Schedule reports to run on a daily, weekly, monthly or yearly basis
Use overtime data with other HR systems including payroll
Generate reports on an individual, team, location or company-wide basis
Utilise dashboard widgets for a snapshot of current overtime data

TESTIMONIALS

Overtime tracking software without the hard work

“edays has made annual leave and TOIL management significantly easier for both team members and managers. It’s flexible enough to allow for hourly or daily recording of leave, which is ideal for our departments. It has replaced a number of separate and inconsistent team spreadsheets stored on shared drives, resulting in a central, consistent and manageable leave and absence system.”

Claire Palmer

Head of Operations

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“edays has made our lives easier when it comes to tracking and managing absence internationally. We were extremely impressed with its capability to keep in line with the local holiday rules and regulations of our EMEA branches and how easy the platform was to use.”

Susanne Geertsema-Trijbels

HR Partner EMEA

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“edays has made the job of managing absence easier. It has cut down on time spent looking to see if holidays are allowed and reduced the number of emails having to be sent to advise employees as to whether a holiday has been approved or not. The initial set-up was easy to understand & work with.”

Neil Partridge

HR Director

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“The clear UI, scalable structure, concise reporting, and completeness of the package along with its mobile integration and understanding of company structures made edays stand out from the competition. The price was right, and the system was perfect for our requirements. Gone are the paper forms, inaccurate reporting, and confusing hours spent rummaging through half dog-eaten paper trails. We now have an accessible, single-point-of-truth for all of our absences across the company. Managers can administer and oversee/audit absence much more thoroughly and responsively.”

Willem Maree

Finance Manager

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FREQUENTLY ASKED QUESTIONS

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Find out more about our overtime tracking

Yes. edays tracks cumulative working hours including overtime, helping organisations monitor whether employees are approaching the 48-hour weekly limit under the EU Working Time Directive and other WTD live the UK WTD. Mandatory breaks can be enforced automatically and alerts configured when working time thresholds are at risk of being breached, protecting both the employee and the organisation from compliance issues.

Yes. Approved overtime data from edays feeds directly into payroll reporting, including the total hours worked, any TOIL allocations, and project or activity breakdowns. This removes the manual step of transferring overtime records into a separate system, reducing payroll errors and ensuring employees are compensated accurately and on time.

Yes. edays supports overtime logging in both hours and days, with configurable settings to match your organisation’s working patterns and contracts. Overtime can also be assigned to specific projects, tasks or clients, useful for organisations that need to track billable hours or report on where additional working time is being spent.

TOIL stands for Time Off In Lieu, additional leave given to employees in exchange for overtime worked rather than paying it. edays manages TOIL by automatically separating it from standard holiday entitlement, maintaining a separate TOIL pot that employees can draw from when taking time off. TOIL can be logged and used in either hours or days, and the balance updates in real time so employees always know what they have available.

Employees submit overtime logs through edays, recording the extra hours worked and assigning them to projects or activities if needed. The submission goes to their line manager for approval. Once approved, the overtime is automatically calculated and either added to a TOIL entitlement pot or flagged for payroll compensation, depending on how your organisation has configured the system. Managers and HR can run reports on overtime at any time by individual, team, location or company-wide.

Overtime tracking software automates the recording, approval and management of additional working hours. It captures hours worked beyond an employee’s standard pattern, routes them through a manager approval workflow, calculates any TOIL entitlement automatically, and feeds accurate overtime data to payroll, removing the manual processes that lead to errors and underpayment.

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