E-DAYS FUNCTIONS USED:
  • Leave Management
  • Holiday Planning
  • Auto Calc Rules
  • Reporting
  • Wellbeing sign-posing

Overview

ASOS, a world-renowned online fashion retailer, implemented the e-days absence management solution to improve employee experience and better streamline their processes. 

By using e-daysASOS has empowered employees to take responsibility for their own absences, and the company has removed several, time-consuming manual processes, replacing them with an automated solution. This has resulted in a significant decrease to the time being spent on administrative tasks. ASOS also benefits from company-wide visibility over important absence data. 

 

e-days has revolutionised the way we monitor and manage absences, transforming the way we work. We don’t know how we coped before e-days was in place.

 

Leah Naman, People Experience Partner
ASOS

The Challenge

For years, ASOS had been working hard to develop an effective and streamlined employee absence management process for its customer contact centreacknowledging that people’s availability is critical to its operation.  

The existing processes were manual and time-consuming with a strong emphasis on human input. This was a result of tracking and managing absence through several spreadsheets which required manual data entry. They also had a paper-based return to work form process which required continuous follow up from their People Experience team. On top of this, many calculations e.g. pay deductions were performed manually leaving calculations open to human error. 

ASOS realised that these manual processes were placing a massive administrative burden on their People Experience team and consuming a large proportion of its time. In the quest for ongoing operational improvement, ASOS chose to embrace these challenges and seek a solution that would transform the way things were being done. It also wanted to improve employee experience throughout the process

The Solution

To face these challenges head-on, ASOS decided to work with e-days on a project to revolutionise their absence management processes. Three main project drivers were identified. 

The first driver was to create a self-service absence platform for their workforce that would empower their employees to take ownership of their absence records and increase visibility for managers. 

The second was to move away from relying on manual methods and start automating as much of their absence process as possible. This would remove the very complex amalgamation of systems, processes, and spreadsheets that were in place at the time. 

The third driver was to simplify reporting to payroll and speed-up return to work processing.

The Results

Since the e-days system has been implemented, ASOS has had fantastic feedback from its workforce. Employees are now empowered with self-service tools that allow them to quickly and easily manage what used to be very manual and time-consuming processes. 

The People Experience team is now able to process employees returning to work much faster, with the entire process for collecting return to work information now being online. Previously there were hundreds of return to work forms waiting to be processed, now, on average there are just ten! All absence reports are now available at the click of a button and it’s much easier to manage calculations e.g. pay deductions, in a more automated manner 

The People Experience team has massively benefitted – with the time taken to process an end to end absence going from 75 minutes to just FIVE minutesBest of all, there is no need for the team to come in on weekends as they were previously just to manage the backlog! They can also now report on company-wide absence at the click of a button, with dynamically filtered reports allowing them to interrogate absence data by reason, by each team, and by durations/dates, etc.  

The project has been a huge success for ASOS. The innovative e-days absence management platform sits at the heart of a very streamlined ecosystem managed expertly by their talented People Experience team.  

The Future

The e-days platform is now being rolled out to a further 2000 employees and the project is constantly evolving for ASOS as they look to integrate e-days with its time and attendance, payroll, and workday systems. Fully embedding the e-days solution into their HR ecosystem. 

ASOS is also delivering initiatives to further improve employee wellbeing and is integrating e-days with its online virtual GP solution. ASOS is on a fast-track to having one of the most innovative and forward-thinking absence management solutions in the world! 

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