The Education Alliance is a multi-Academy Trust based in Hull, made up of a number of Schools across the area.
The Education Alliance as with many education sector organisations were using an adapted version of SIMS, the student information system, to log their staff absences. Whilst this served a purpose, it had very limited reporting functions and lacked the ability to be agile with absence procedures.
The Education Alliance wanted a solution that kept all absence information in one place. And that could be accessible on a self-service basis, reducing the burden on admin teams within the organisation. For the education sector in particular, it’s very important that tight control is placed on managing attendance, as the cost of supply is very high and eats into tight staffing budgets.
The implementation went very smoothly because of the set-up process in place at e-days.
Right from the very first demo given to the HR team to the dedicated support of our project manager Sophie, who was excellent, no question or query was too big or small.
Thanks to the implementation of e-days we now have a paperless absence booking system which is easy to use.
At the Education Alliance, it was most important to provide a solution that was simple and easy to use, due to the fact many staff within the organisation had never used a computer or smart phone before.
The Education Alliance also liked e-days customisable nature, and the ability to brand the system in their own colours, which helped with integrating the new system to current staff who found the look and feel familiar with other systems in use.
As mentioned above, budgets are tight and value for money is vital for education organisations, Education Alliance felt that e-days presented the best value for money when taking all aspects of the software into account against other systems under consideration.Download PDF
The Education Alliance were pleased with how smoothly the implementation process went, particularly commenting on the structured set up process e-days had in place that made the whole process from demo to launch seamless.
Most importantly, the overall goal of implementing a paperless absence booking had been achieved with minimum impact on business processes during the implementation phase.
Switching from paper-based absence management has significantly cut down on valuable resource being used up administrating requests.
HR and Payroll teams immediately benefitted from statutory reporting by location, with a new confidence level as to the accuracy of the absence data.
Internal Willis Towers Watson teams are able to use the e-days reporting tools to feed important employee data into their core data analytics platform to achieve intelligent, multi-faceted employee data analysis
Internal stakeholders at Sony received superb user feedback and Sony reported 100% employee adoption of the new system.
"We find the e-days system excellent and very user friendly. I'm the master user in the HR team and have found it to be a great system."
"Setting up e-days was really simple. Staff were really engaged with the system and they saw the benefit straight away."
"The feedback from the team has been excellent. The e-days employee directory has totally changed how we work." - Director
"e-days gives us more nuanced decision making aimed at supporting our employees’ health and wellbeing." - Head of HR & Facilities
"e-days has enabled us to follow processes more rigorously and a big benefit is the visibility of absence throughout the organisation." - Financial Controller
"I was given the time I needed to trial e-days with regular contact to check on how I was progressing yet. I was never once pressurised into signing up" - Practice Manager
"e-days provides a quick and reliable system. Allows employees single sign on access and we don’t have difficulties with the system ever being down." - HR Analyst
"Gone are the paper forms, inaccurate reporting and confusing hours spent rummaging through paper trails." - Operations Manager
"e-days is a cost-effective solution, simple to set up and administer and very user friendly." - HR Manager
"e-days have a super reactive support team and the application is frequently updated based on customer experience." - IT Manager
"e-days has made the job of managing absence easier. It has cut down on time and reduced the amount of emails." - Divisional Service Manager
"e-days makes the entire absence management process more efficient from booking holidays to keeping check on allowances." - IT Manager
"Thanks to the implementation of e-days we now have a paperless absence booking system which is easy to use." - HR Manager
"e-days has made annual leave and TOIL management significantly easier for both team members and managers." - Data Manager
"With e-days our company can now easily and effectively manage planned & unplanned absences along with other leave." - Support Manager
"Our users find it very easy to use and our managers find it easy to approve & keep track of absences in their department." - Head of HR & Facilities