The University of Nottingham is one of the foremost Universities in the UK, with recognition worldwide for its prominent medical school. The University is ranked in the UK and European top 30 and in the top 1 per cent of all Universities worldwide.
As with many education institutions, The University of Nottingham required a system that was flexible and adaptable to suit requirements that differ from faculty to faculty.
A lack of visibility, due to the use of a variety of spreadsheets, lead to a wider organisational issue of being unable to accurately plan resources for upcoming projects due to managers being unable to easily and accurately track who is available when.
e-days has made annual leave and TOIL management significantly easier for both team members and managers.
It’s flexible enough to allow for hourly or daily recording of leave, which is ideal for our departments.
It has replaced a number of separate and inconsistent team spreadsheets stored on shared drives, resulting in a central, consistent and manageable leave and absence system.
The University of Nottingham had 4 key pain points, entitlement calculation, holiday booking processes, visibility of team’s holiday and managing TOIL. e-days was rolled out to various faculties within the University, with the capability to manage all pain points in a much simpler way with e-days functionality.
The rollout included an additional function of single sign on through their existing internal portal, meaning staff didn’t have to sign on to e-days separately, saving time.
Holiday allowances for each individual employee were visible and bookable from day one, with holiday types tailored specifically to The University of Nottingham’s needs.
From initial rollout to just a couple of faculties, e-days has grown throughout the University of Nottingham to cover over 2500 staff at present. Organisation wide rollout has enabled e-days to provide impactful improvement to the University of Nottingham’s planned and unplanned leave processes.
One of the most important aspects of e-days functionality was the ability to deal with the Universities complex hierarchical structures and continuous change to structures over time.
The ability to deal with this has vastly improved the speed in which HR/Admin tasks are undertaken and the self-service nature of e-days has devolved responsibilities to the employees themselves.
"Setting up e-days was really simple; it was literally just a simple spreadsheet with employee details and email addresses. We sent it off to e-days and this magic system appeared at the end of it that was easy ...
"The feedback from the team has been excellent. The e-days employee directory has totally changed how we work." - Director
"e-days gives us more nuanced decision making aimed at supporting our employees’ health and wellbeing." - Head of HR & Facilities
"e-days has enabled us to follow processes more rigorously and a big benefit is the visibility of absence throughout the organisation." - Financial Controller
"There are multiple updates throughout the year and always new opportunities to better the user experience for employees." - Payroll Specialist
"I was given the time I needed to trial e-days with regular contact to check on how I was progressing yet. I was never once pressurised into signing up" - Practice Manager
"e-days provides a quick and reliable system. Allows employees single sign on access and we don’t have difficulties with the system ever being down." - HR Analyst
"Gone are the paper forms, inaccurate reporting and confusing hours spent rummaging through paper trails." - Operations Manager
"e-days is a cost-effective solution, simple to set up and administer and very user friendly." - HR Manager
"e-days have a super reactive support team and the application is frequently updated based on customer experience." - IT Manager
"e-days has made the job of managing absence easier. It has cut down on time and reduced the amount of emails." - Divisional Service Manager
"e-days makes the entire absence management process more efficient from booking holidays to keeping check on allowances." - IT Manager
"Thanks to the implementation of e-days we now have a paperless absence booking system which is easy to use." - HR Manager
"e-days has made annual leave and TOIL management significantly easier for both team members and managers." - Data Manager
"With e-days our company can now easily and effectively manage planned & unplanned absences along with other leave." - Support Manager
"Our users find it very easy to use and our managers find it easy to approve & keep track of absences in their department." - Head of HR & Facilities