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Case study

University of Nottingham: Waving goodbye to paper and spreadsheets

edays worked with The University of Nottingham to remove the manual absence processes that were hindering the visibility of absence across their organization.

How edays transformed the way we approach absence.

Saved time & admin

Full workforce visibility

Single Sign On

Auto leave calculations

edays has made annual leave and TOIL management significantly easier for both team members and managers. It’s flexible enough to allow for hourly or daily recording of leave, which is ideal for our departments. It has replaced a number of separate and inconsistent team spreadsheets stored on shared drives, resulting in a central, consistent and manageable leave and absence system.

edays employee dashboard feature


The University of Nottingham is one of the UK’s top universities and is recognized across the globe. edays worked with The University of Nottingham to remove the manual absence processes that were hindering the visibility of absence across their organization.

By doing so they have managed to remove several complex spreadsheets and streamline their absence processes to reduce the time taken to perform HR and Admin tasks.

Absence trends illustration

The Challenge

As with many higher education businesses, The University of Nottingham required a system that was flexible and adaptable to suit requirements that differ from faculty to faculty.

A lack of visibility, due to the use of a variety of spreadsheets, lead to a wider organizational issue of being unable to accurately plan resources for upcoming projects due to managers being unable to easily and accurately track who is available when.

edays employee dashboard feature

The Solution

The University of Nottingham had 4 key pain points, entitlement calculation, holiday booking processes, visibility of team’s holiday, and managing TOIL. edays was rolled out to various faculties within the University, with the capability to manage all pain points in a much simpler way with edays functionality.

The rollout included an additional function of single sign-on through their existing internal portal, meaning staff didn’t have to sign on to edays separately, saving time.

Holiday allowances for each individual employee were visible and bookable from day one, with holiday types tailored specifically to The University of Nottingham’s needs.

The University of Nottingham case study

The Impact

From initial rollout to just a couple of faculties, edays has grown throughout the University of Nottingham to cover over 2500 staff at present. The organization-wide rollout has enabled edays to provide impactful improvement to the University of Nottingham’s planned and unplanned leave processes.

One of the most important aspects of edays functionality was the ability to deal with the University’s complex hierarchical structures and continuous change to structures over time.

The ability to deal with this has vastly improved the speed at which HR and Admin tasks are undertaken and the self-service nature of edays has devolved responsibilities to the employees themselves.

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