HR Time & Admin Savings Calculator
How much time could you save each week, each month, each year by using edays?
Time & Admin Savings Calculator
How many hours could edays give your HR team back every week?
edays customers typically reduce manual admin time by 86% by automating leave requests, balance queries, payroll reconciliation and reporting. Adjust the numbers below to model the impact on your own team. Source: edays.com
Your HR / People team
5
exact headcount (overrides slider above 100)
£30,000
10.0h
Directional industry estimate covering leave requests, balance queries, payroll
reconciliation, reporting and fixing manual errors — edit to match your own team’s time.
86%
Default reflects edays’ stated customer average from automating manual workflows.
Adjust to model a more conservative scenario.
Advanced assumptions
37.5
46
52 weeks minus annual leave and public holidays.
Estimated time saved
0 hrs / week
across your team, based on an 86% cut in manual admin time.
Current time on manual admin
0 hrs/week
Hours saved / year
0
Value of time saved / year
£0
Before vs. after edays
Hours on manual admin, per week (whole team)
Annual cost of admin time, whole team
Current
With edays (−86%)
“That saves me at least half an hour every week.”
Annie Vick, Payroll & Benefits Manager, PharmaLex — on automated edays reportingSee what your team could do with the time back. Book a demo and we’ll build the business case for your organisation.
Book a demo →
Methodology & sources
Hourly rate = average salary ÷ (standard working hours/week × working weeks/year). Current admin hours =
hours/week × team size. Hours saved = current admin hours × time-saved % with edays. Value of time saved =
hours saved × hourly rate. This is a directional planning estimate of reclaimed working time only — it
doesn’t include the added value of faster decisions, fewer errors or a better employee experience, which
most customers report on top.
- edays: “reduce admin time by 86%” through automated workflows — e-days.com
- edays customer example: “That saves me at least half an hour every week” — Annie Vick, Payroll & Benefits Manager, PharmaLex — e-days.com/news/case-study/pharmalex
FREQUENTLY ASKED QUESTIONS
Find out more about our absence management software
edays exports absence and leave data directly to payroll, including approved leave taken, sickness days recorded, any SSP calculations and remaining entitlements. This removes the manual reconciliation step at month end, reduces payroll errors and ensures HR and payroll are always working from the same data. edays integrates with major payroll providers via pre-built connectors or the edays API.
Yes. edays is used by 1,400+ organisations across 120 countries and supports 25 languages. The platform applies localised absence rules, statutory entitlements and public holidays for each country or user group automatically. EU Working Time Directive compliance is built in, and separate configurations can be set for different countries, sites or teams, all managed from a single platform instance.
Yes. From 6 April 2026, SSP became payable from day one of sickness in the UK and the lower earnings limit was removed. edays records sickness absence from day one and feeds that data accurately to payroll, ensuring organisations meet the updated statutory requirements. The system updates automatically when UK employment law changes, so you're not reliant on manual configuration to stay compliant.
When an employee returns from sickness absence, edays automatically sends a return to work form for completion. The form, along with any fit notes or medical certificates, is stored directly in the employee's record, so managers have everything they need before the return to work interview. For UK employees, relevant NHS guidance can also be sent automatically to support recovery. The whole process runs without HR having to chase manually.
If enabled, edays automatically calculates a running Bradford Factor score for every employee based on their sickness absence history. Scores are visible on individual employee profiles in real time and update automatically each time a new sickness absence is logged. You can configure absence triggers to alert managers when a Bradford Factor score exceeds a set threshold, prompting early intervention before absence patterns escalate. If your organisation doesn't use the Bradford Factor, it can be turned off entirely at the click of a button.
edays can track any type of planned or unplanned absence. That includes sickness absence (short and long term), annual leave, maternity and paternity leave, shared parental leave, compassionate leave, TOIL, medical appointments, emergency time off, lateness, unauthorised absence and custom absence types specific to your organisation. You can create unlimited absence types and define rules for how each is recorded, approved and reported on.
Absence management software focuses on recording and managing all employee time away from work, including both planned leave (annual leave, parental leave, TOIL) and unplanned absence (sickness, lateness, emergency time off). A leave management system typically refers to the planned leave side only. edays manages both in one platform, so there's no separation between leave and absence data, HR teams get a complete picture of all time off from a single system.
The best way to track employee absence is by ensuring that all absences are logged and recorded in a centralised system. Where possible, the reason for the absence should also be logged.
With edays, you can set up absence triggers which will send you an alert when that trigger is met - for example, if an employee takes three absences during a set time period. Having this data will enable people managers to proactively reach out to an employee who has been absent more than once in a short space of time.
Without automated processes like these, absence tracking can be much more challenging if done manually - for example by using spreadsheets. This approach can lead to errors, inaccuracy and a lack of overall visibility of absences occurring in a team or whole organisation.
Yes. edays allows you to track any type of planned (e.g. holidays, maternity leave, medical appointments, business trips, time off in lieu (TOIL), etc.) or unplanned absence (e.g. sickness, compassionate leave, unpaid leave, etc.) in a single system. You can also create custom absence types specific to your organisation, such as wellbeing leave, and define rules for how these are to be used and recorded.
Learn more about our absence management software.
The return to work process is made faster and more efficient with edays. A reason can be logged alongside an individual's sickness absence, and for UK employees, relevant NHS guidance can be forwarded on to them to aid in their recovery (see more on our NHS Portal here).
You can automatically send a return to work form to an employee who is returning from sickness absence. This is then stored in the employee's details in edays, alongside any doctor's fit notes or medical certificates that may be required.
Before conducting return to work interviews, managers and HR can review the employee's records and view any previous absences to be fully equipped ahead of the individual's return.
Yes. You can configure system alerts to trigger if specific absence conditions are exceeded and automatically notify specified individuals via email immediately.
Find out more about the edays sickness tracker.
Yes. edays allows you to configure all absence types to be recorded in hours, days or half-days, with customisable settings for different working patterns (i.e. shift work, part-time employees, etc.)
Find out more about our staff holiday management features.
Absence management software is a cloud-based platform that helps organisations record, track and manage all types of employee absence - including sickness, annual leave, parental leave and unplanned time off. It replaces manual spreadsheets and email chains with automated workflows, real-time reporting and compliance tools, giving HR teams a single system of record for all absence data. Good absence management software should automate leave requests and approvals, calculate Bradford Factor scores, trigger alerts when thresholds are met, support return to work processes and integrate with payroll.
edays pricing is based on the number of employees in your organisation and the modules you need. Because every organisation's requirements are different, in terms of workforce size, number of locations, integrations needed and which modules are required, pricing is provided on request. This ensures you get an accurate quote based on your specific setup rather than a generic package that may include features you don't need or miss ones you do. Contact the edays team to book a demo and get a tailored pricing proposal.
Yes, edays is headquartered in the UK and is built around UK employment law requirements, including statutory sick pay, statutory leave entitlements and the EU Working Time Directive. The platform is also used by organisations in over 120 countries, with localised configurations for different regions available out of the box.
edays is ISO 27001 certified and all data is hosted on Microsoft Azure, encrypted at rest and in transit using modern encryption standards. The platform supports single sign-on (SSO) and role-based access controls to ensure only the right people see the right data. For full details see our security page.
edays is a complete workforce management software platform. Alongside absence management it includes leave management, time and attendance (clocking in and out, timesheets, project time tracking), workforce scheduling, core HR tools (employee directory, document management, workflow builder), a mobile app, People Insights analytics and integrations with HRIS, payroll and SSO providers. Everything connects in one platform, absence, leave and time data always in sync.
edays works best for organisations with 50+ employees, particularly those managing complex absence policies, mixed workforce types (full-time, part-time, shift-based), or operations across multiple sites or countries. Customers range from growing mid-market businesses to large global enterprises including BNP Paribas, Monster Energy, Dentons and the University of Nottingham.
edays is purpose-built for absence and leave, it's not a module added on to a broader HR suite as an afterthought. That means the depth of functionality goes further than any general HR platform can match. The system supports any working pattern, any absence type and any country, and is highly configurable, custom absence types, country-specific rules, Bradford Factor triggers, return to work workflows and global compliance are all handled natively. That configurability, combined with dedicated implementation support, is why 1,400+ organisations choose edays over more generic HR platforms.
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