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How does time tracking software work?

23 January 2024 4 min read

time tracking software

In the modern world of work, organisations are finding it more and more difficult to measure productivity, maintain employee focus and improve efficiency. Because of this, and the associated challenges that come from hybrid working, many are now turning to time tracking software as a solution. But how does time tracking software work and is it right for your business?

What is time tracking software?

Time tracking software, also often referred to as time and attendance, is an online platform or tool that is used to record employee time. In its most simple form, this is used to keep track of the hours that an employee has worked, either with a clocking in system, or by filling out timesheets after the hours have been worked.

Many modern solutions go above and beyond that though. As well as recording overall hours worked, you can also use time tracking software to allocate time to various projects, assign time worked to particular clients, and keep on top of absence and leave. It can provide employers with a full insight into how employee time is being spent. This way, they can begin to analyse productivity and improve performance.

How does time tracking software work?

Time tracking isn’t a new concept. Recording employee hours worked has been done for decades, originally with some sort of manual process like a logbook or a time clock card.

Time tracking software works in a very similar way but it automates the whole process and ensures better accuracy. Employees still have a personal identifier that is unique to them, but instead of being a number or a card, it is all done through an app or online platform.

With time tracking software like edays, users can clock in to work via their mobile app by scanning an automatically generated QR code, and their start time will be digitally logged. This will be the same when they clock in and out for breaks, and when they finish their working day.

The software then automatically adds these hours to an online timesheet system. It will also alert you to any employees who haven’t taken sufficient breaks, or who have worked more than the maximum number of hours they were supposed to.

time tracking software

Benefits of an online timesheet system

Tracking employee working hours offers a number of benefits to both employers and employees, and can improve efficiency across the organisation.

Reduces time spent on admin

Admin can be a massive time drain within any business and so cutting it down with effective software solutions is always beneficial.

For employees, time tracking software cuts the need to manually fill out timesheets every day, week or month, while employers and people managers are saved from needing to chase employees to complete them. A software solution automates the whole process and saves time for everyone.

Eliminates human error

Depending on how regularly employees are asked to fill out timesheets, it can become difficult to remember exactly what time was spent on what. If this relates to billing clients or exporting reports for payroll, it’s crucial that timesheets are accurate.

Time tracking software offers a precise and accurate way to keep track of time, which can then be relied on for payroll and reporting.

Improves productivity

Staying focussed throughout the working day can be difficult at times, especially when working on multiple projects or tasks. Keeping track of time in a streamlined and simple way can help you to easily see what work has been done, and even what’s left still to do.

Assists with compliance

Labour laws in most countries dictate a maximum number of hours that can be worked, and what mandatory breaks should go alongside this.

Using an automated software like edays can help to ensure compliance with local labour laws such as the EU working time directive and makes sure employees are only ever working the correct number of hours.

Getting started with employee time tracking

Implementing time tracking in to your organisation is easy. With edays, employees can log their working hours at the tap of a button on our mobile app. Automatically generated QR codes can be used to assign work to certain locations or activities, and these can be refreshed or changed as regularly as you’d like.

To learn more about introducing edays time tracking solution, get in touch for a free personalised demo.

Jenni author blog
January 23, 2024

Jenni Littlehales is a marketing professional and an experienced author with a background in a wide variety of industries. Her understanding of people, wellbeing and associated challenges give a unique perspective in the evolving landscape of HR and technology.