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Using manual timesheets? Here’s why you need to switch to a time tracking app

5 February 2024 3 min read

switch to a time tracking app

Tracking employee working hours within your organisation has been standard practice for many years. It ensures accurate pay, compliance with labour laws, and correct logging of overtime worked. However, there are many companies who are still doing this in a manual way, which can be admin-heavy and prone to errors. Here’s why you should switch to a time tracking app.

Tracking time within your organisation

Time tracking is helpful for many reasons. For shift workers, it can help to keep track of hours worked, overtime hours accrued, and any breaks that were taken. This data can then be used to ensure employees are paid accurately (and on time) and to reduce the number of errors made.

For traditional 9-5 workers, tracking of exact hours may be less important. But logging total working hours on timesheets can be a good way to ensure compliance with local labour laws such as the EU Working Time Directive.

There are a range of methods that can be used to track time within an organisation. Manual methods include timesheets logged on paper or spreadsheets, or using some kind of clocking card to log clocking in and clocking out. If you’re still using a manual process, maybe it’s time to switch to a time tracking app?

Challenges of manual methods

There are a number of issues that come with using manual time tracking processes. Common manual systems include paper timesheets, spreadsheets and clocking cards, and all of these have their challenges.

The most obvious problem with any physical timesheets is that they can be lost or misplaced, leading to gaps in data and information and challenges with accuracy.

Even with a digital platform such as a spreadsheet, the lack of any automation means that the data could be inaccurate and prone to human error.

When it comes to manual systems, the biggest challenge is that they’re very admin heavy. While it may sound like a simple job filling in working hours, it can often involve chasing from line managers or HR professionals. If they are filled in late, employees may struggle to remember the exact hours they worked, meaning the task will take longer than it necessarily should.

switch to a time tracking app

Why switch to a time tracking app?

Switching to an automated system like a time tracking app can save you time, reduce admin and improve accuracy. A time tracking software like edays works to automatically track employees when they either tap ‘clock in’ or scan an automatically generated QR code.

Digital timesheets can be viewed, managed and submitted online, and it can all be done from the handy mobile app, reducing the likelihood that employees will forget.

Time can even be assigned to various projects, activities or locations. This can help with measuring productivity, reporting on employee activity, or seeing who’s at which location. Within edays time tracking software, this can also be managed within the Working Locations feature.

How to switch to a time tracking app

Switching from a manual process to an automated one is very simple, and will no doubt make management of time tracking much simpler going forward. With our time tracking app, you can be up and running in a matter of weeks. Easy to use and popular with employees, a new system can revolutionise the way you work.

See how edays time tracking software can help your organisation

See how edays time tracking software can help your organisation

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Jenni author blog
Jenni
February 5, 2024

Jenni Littlehales is a marketing professional and an experienced author with a background in a wide variety of industries. Her understanding of people, wellbeing and associated challenges give a unique perspective in the evolving landscape of HR and technology.