One of the worst parts of line management or HR processes is having to reject employee holiday requests. Whether that be due to minimum staffing levels, the need for an employee to be in as they’re a registered health and safety contact, or simply because the employee has missed the minimum notice period for booking holidays.
With a paper and spreadsheet system, you’re less likely to stick to processes in places such as minimum notice period for bookings, or even minimum staffing levels, as employees often plead their case face to face, leading to an element of guilt laying on a managers shoulders.
With Edays you can program in a set of rules for things such as minimum staffing levels, the minimum notice period for bookings, and even ensure employees in certain groups, such as fire marshals, are not all off at the same time. Edays will then automatically reject any bookings that conflict with automated rules, taking the stress and guilt away from the line manager.
Edays Holiday Booking rules
We’ve all been there, you get to the office on a Tuesday and realize you’ve given half of your team the same day off without even realizing it!
With Edays you can set a rule around minimum staffing levels, for example, if you have six staff and three is the minimum you can have in on any one day, you can make sure an employee holiday request for that day is automatically rejected if three people are already off.
The majority of companies also have a minimum period of time in which employees can submit requests, for example, a month before the date of the requested holiday.
It can of course be a nightmare to keep track of this when using a paper and spreadsheet system and also it can be difficult to implement if employees are allowed to plead their case face to face, leading to a lack of consistency and perhaps other employees feeling less favorably treated.
Edays provides a solution to this by automatically rejecting requests made outside of the notice period as well as taking away the strain on line managers to have to disappoint employees face to face.
Book a free demo to learn more about Edays and how beneficial it could be to your business and employees.
Katrina is edays' own People Director with significant UK and international experience in delivering people strategy and value-adding HR solutions across a range of organisations and sectors (including Arriva, Boots, Rolls Royce, the utility and charity sectors). Katrina has over 20 years of experience in Human Resources and is CIPD qualified.